Suppose that, after an intense search and numerous interviews, you have safely found the job that you are so passionate about. Now, you want to make expectations clear before you begin and establish a solid working relationship with your new company. How to do it? The answer lies in the employment commitment letter, a crucial document that ensures effective communication between employers and employees.
This letter, although it may not seem so familiar to you, is a formal bond between both parties that establishes the expectations, responsibilities and mutual agreements that will characterize your employment relationship. If you want to know how to do it and what structure this document has, then keep reading.
First, know what the work commitment letter is
As we mentioned, the employment commitment letter is a document that companies use to put in writing the terms and conditions of the employment contract. The objective is that all parties involved clearly know the responsibilities and obligations, to provide security and avoid misunderstandings.
This type of letter can be used whether you are hiring a new employee or promoting a worker within the same organization. It is also a useful document for those who are going to train in the company. In these cases, for example, the commitment letter must reflect the training periods, the evaluation forms, the tutors or managers, as well as the position you will occupy at the end of the course.
Now, specifically, what structure does a work commitment letter follow? In the next section, we will explain it to you.
Structure of the work commitment letter
The structure of the work commitment letter may vary depending on the company and the context in which it will be used. However, we give you some advice that is common: the letter should have clear, concise and professional language. Also, keep in mind the following structure:
Heading and initial greeting
- Place and date: Indicates the place (city) and the date on which the letter is written.
- Employer details: Includes the name of the company or employer, its address and other relevant details.
- Address the recipient of the letter. Try to make it personal, that is, avoid the classic “To whom it may concern.”
Body of the letter
- Confidentiality Statement: Indicates that the letter is personal and confidential.
- Description of the agreement: Details the terms and conditions of the work commitment. This may include the title or position the employee will hold, whether the contract is temporary or permanent, and the work schedule.
- It includes information about salary, bonuses, benefits and other benefits.
- Lists the functions and responsibilities of the employee, as well as the goals and objectives to be met.
- It may include clauses on the confidentiality of company information and non-competition with other companies during or after the work commitment.
Farewell
- End the letter with a cordial greeting.
- Leave space for the employee and employer to sign the letter as a sign of agreement.
3 aspects that you should review in the work commitment letter
If you have already received the commitment letter or are waiting for it, review these elements in detail before signing it:
- Are the negotiated conditions well explained? Verify that all agreed-upon aspects of the job, salary, hours and benefits are correct and clearly understood.
- Who signs the letter? Check that, in fact, the person signing the document has the authority to do so. Also, check that it is stamped by the company and keep a valid copy for yourself.
- Are the dates that appear in the letter correct? Errors can be made during the writing of these documents. Therefore, verify that the dates of joining the job correspond to what was negotiated to avoid misunderstandings. Keep in mind that, once you sign this document, the same data will appear in the employment contract.
Sample letter
Finally, we share with you an example of a work commitment letter that includes all the elements that we have explained in the previous sections. Take note!
[Place and date]
[Title and Name of Issuer]
[Position in the company]
Attn: [Title and Full Name of Recipient]
Dear [Full Name of Recipient],
By means of this document it is stated that I, [Title and Full Name of the Issuer], with identification number [number], in my capacity as [position of the Issuer] of [company name], have offered the position of [position] in this company to [Title and Full Name of Recipient], bearer of identification number [number], with a base salary of [salary in euros] per month and a productivity bonus of [percentage]. To start as soon as possible.
Because the citizen [Title and Last Name] maintains a relationship of employment dependency with the company [name of current employer], a period of [number] days is granted so that they can notify their resignation and comply with the notice required by law, thus allowing them to search for and train their replacement.
This job offer will be maintained until the date [date]. After this date, if we do not receive your ratification of interest and evidence of termination of contract with your current employer, this employment commitment letter will be declared expired and will lose any validity.
This offer is binding and is established as a contractual agreement between the parties, who must honour the previously stated conditions.
[Handwritten Signature]
[Title and Full Name]
[Position within the Company]
[Handwritten Signature of Recipient]
[Title and Full Name of Recipient]
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